Job Summary
Responsible for supporting administrative tasks, managing company correspondence, maintaining filing systems and ensuring accurate records of all incoming and outgoing mail and parcels.
Key Responsibilities
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To deliver any correspondence or document to all locations but not limited to such as post office, lawyer firms, clinics, government offices, TNB, SAJ, bank or as required by the Company.
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To deliver documents or letters to tenants but not limited to the following:
A. Assist the Marketing Department in sending pop cards to tenants when necessary.
B. Any other documents and letters as required.
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To assist for bank-in cheques deposit at banks deposit machines.
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To monitor and top up the franking machine credit. Also to ensure the franking machine is in good condition for daily usage.
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To assist in opening a request form to grant the new employee access to the MRI and POS systems.
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Assist in issuing the exit clearance form to resigned employees before their last working day, ensure they sign the form, and collect all returned company items.
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To assist in providing stationery and a new employee badge to newly joined employees.
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To assist in updating and replacing name labels on the respective partitions whenever a new employee joins or an existing employee is replaced.
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Monitoring supplies and issuing purchase requisition (PR) when the office refreshments and stationeries stock is low, maintain inventory stock cards record, servicing of office’s equipment and oversee areas such as pantry room, meeting room, receptionist and general area.
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Monitor the expiry dates of the company's vehicle road tax and insurance, and assist with the renewal process, including obtaining quotations and processing invoices.
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To filing all related letters, documents, invoices and official receipts for tenants’ files.
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Any others duty as assigned by HODs or immediate supervisor from time to time.
Key Requirements
The candidate’s job location will be at Johor Bahru City Square Mall.
- Possess a minimum of SPM or certificate qualification.
- Must possess valid B2 and D driving license.
- Responsible for general delivery of office documents.
- Good working attitude with good attendance record.
