Job Summary
The Commercial Executive - Estimation is responsible for managing the end-to-end tendering process, from receiving client RFQs (Requests for Quotation) through pre-award.
Key Responsibilities
Pre-Awarded
Receive RFQs from clients.
Review RFQs and prepare a high-level summary for the development of Technical and Commercial Proposals.
Conduct coordination meetings with relevant departments (Project, Engineering, Planning, Production, QA/QC, Procurement, and HSE) to brief the project scope and identify required documents in accordance with ITT/ITB requirements.
Raise technical clarifications to clients in cases of ambiguity, misunderstanding, or where additional technical details are required based on the RFQ.
Perform sanction and compliance checks on the company and vessel.
Develop cost estimates for materials, labor, subcontractors, and other cost components in accordance with project specifications.
Review preliminary schedules and manpower loading prepared by the Planner to support cost estimation.
Prepare estimated cash flow projections to support the establishment of payment milestones and terms.
Prepare executive summary presentation decks for Management and Board of Directors (BOD) approval.
Coordinate and gather technical data and inputs from Production, Planning, and other relevant departments for the Technical Proposal.
Prepare and submit Technical and Commercial Proposals.
Coordinate with Legal to review and follow up on draft contracts.
Follow up closely with clients and obtain feedback on submitted proposals.
Awarded
Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
Review final draft contract for management signature
Following up on PO
Handover Tender document, contract & PO to Billing Officer / Invoicing Team
Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
Filling and documentation tender document
Assist Billing officer / invoicing team for cost planning on SAP
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Key Requirements
Required Education & Qualifications
Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture
With 2 / 3 years Experiences in Shipyard / Fabrication Yard
Skills & Competencies
Skills :
- Technical knowledge on basic engineering
- Able to review technical drawing and schedule
- Have knowledge on Contract review
- Expertise to preparing details cost estimate based on BOQ and build up cost based on historical data, current market price and existing tariff
- Expertise on SAP for Cost control for budget monitoring
- Expertise on Quantity Surveying for re-measurement and claim management
- Professional English language, speaking and writing
