Job Summary
The Commercial Executive - Invoicing is responsible for managing the end-to-end tendering process, from receiving client RFQs (Requests for Quotation) through pre-award until contract award
Key Responsibilities
Awarded
• Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
• Review final draft contract for management signature
• Following up on PO
• Handover Tender document, contract & PO to Billing Officer / Invoicing Team
• Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
• Calculate and estimate project costs, prepare bidding quotations, and participate in the bidding process.
• Source contractors and specialists required for the project; arrange and manage tendering processes. Prepare bid comparisons and submit evaluation reports to the Commercial Manager for approval.
• Act as the billing officer by capturing and recording all works executed throughout the project duration.
• Prepare additional quotations for variation and additional works as required.
• Perform cost control activities to ensure efficient expenditure on labor and materials under the supervision of the Commercial Manager.
• Prepare draft invoices based on work completion reports agreed upon by the Superintendent, and conduct final checks against approved project costs prior to submission.
• Prepare complete settlement proposals with multiple settlement scenarios and obtain management approval before invoice settlement.
• Assist the Commercial Manager in negotiating and settling draft invoices with the Superintendent. Prepare the Memorandum of Agreement (MOA) and submit the final invoice to the client.
• Assess subcontractors’ invoices and carry out settlements in accordance with approved budgets and contractual terms.
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Key Requirements
Required Education & Qualifications
Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture
With 2 / 3 years Experiences in Shipyard / Fabrication Yard
Skills & Competencies
Skills :
- Technical knowledge on basic engineering
- Able to review technical drawing and schedule
- Have knowledge on Contract review
- Expertise to preparing details cost estimate based on BOQ and build up cost based on historical data, current market price and existing tariff
- Expertise on SAP for Cost control for budget monitoring
- Expertise on Quantity Surveying for re-measurement and claim management
- Professional English language, speaking and writing
