1) Procurement Execution & Compliance

• Lead competitive sourcing, tender evaluation, and recommendations through to contract award and handover.
• Ensure strict adherence to internal procurement policies, approval limits, audit trails, and segregation of duties.
• Review and validate supplier invoices, variations, and claims against contract terms, SLAs, and site acceptance criteria.
• Coordinate onboarding of new suppliers, ensuring completion of vetting (financial, HSE, ESG, cybersecurity as applicable).

2) Contract & Supplier Management

• Liaise with internal legal team and administer preventive maintenance service agreements and O&M contracts; monitor SLAs/OLAs, penalties, and renewals.
• Maintain an Approved Vendor List with performance ratings, escalations, and corrective action tracking.
• Facilitate supplier reviews and post-incident debriefs; drive continuous improvement actions.

3) Cost, Budgeting & Lifecycle

• Support annual Opex budgeting with robust baselines and assumptions; track actuals vs. plan and forecast run-rate.
• Maintain an operations cost database (materials, labour, spares, contracted services) to enable benchmarking across sites.
• Build and maintain lifecycle cost (Post Handover) models for key data centre assets (UPS, switchgear, chillers, CRAH/CRAC, liquid cooling plant).
• Identify cost reduction opportunities

4) Critical Spares & Inventory Control

• Execute purchase and replenishment (“top-up/refill”) orders; reconcile receipts, usage, and stock variances.

5) Refresh Works (MEP)

• Run compliant sourcing for MEP refresh/refit projects: market engagement, tender, evaluation, negotiation, award, and close-out.
• Align scope, technical specs, method statements, and commissioning criteria with Technical and Operation Team
• Manage commercial change control, instructions, and final account

6) Data, Reporting & Governance

• Publish monthly dashboards: spend by category/site, savings/avoidance, supplier performance, claims status, inventory KPIs.
• Safekeep contracts, drawings, performance bonds, insurance certificates, warranties, and final accounts (auditable repository).
• Drive process improvement (lead times, first-time-right PO/GR, automation, template standardization).

Working Environment

• Primarily office-based with regular collaboration across departments and regions.
• Occasional travel to active construction and operational data center sites for inspections, meetings, and contract assessments.
• The role may involve working in high-security environments and exposure to technical equipment areas where safety protocols must be strictly followed.