Job Summary

Provides support to Executive Recruitment including recruitment and documentation/administrative tasks.

Key Responsibilities

• Effectively manage the screening and selection process to maintain a high-quality pool of seafarers available for crewing assignments.
• Conduct initial phone interviews to assess applicant suitability, acting as the key first point of contact in the recruitment process.
• Regularly update and maintain accuracy of applicant profiles and statuses within the Applicant Tracking System (ATS), ensuring data integrity for reporting and decision-making.
• Monitor crew availability and promptly update systems to reflect changes, supporting effective crew deployment planning.
• Administer required tests and learning modules such as CES and PILI, ensuring candidates meet necessary certification and competency standards.
• Perform rigorous sanction and background checks to comply with legal and company policies safeguarding operational compliance.
• Engage shortlisted candidates with comprehensive briefings to prepare them for subsequent interview stages, enhancing candidate experience and readiness.
• Coordinate interview schedules for online and onsite sessions, liaising efficiently between candidates and interviewing panels to facilitate smooth recruitment processes.
• Collaborate closely with Business Intelligence (BI) teams and clients to provide timely updates on applicant progress and recruitment metrics.
• Prepare and submit detailed approval requests for candidate onboarding and advancement, ensuring alignment with recruitment objectives and compliance requirements.
• Maintain and update detailed records in Compas, conducting checks on training and certification compliance to support crew readiness.
• Continuously improve recruitment processes by providing feedback and suggestions based on operational experience and applicant interactions.

Key Requirements

• College Degree

• Preferably have a degree in Human Resource Management, General Business, or Similar Qualifications in Maritime Studies

• Preferably possess a MARINA issued Certificate of Competency (CoC) - OIC-NW or OIC-EW (not mandatory)

• Have crew recruitment experience preferably within the shipping industry or with sailing experience

• Ability to communicate clearly, effectively, and confidently with principals, agents, and vessel crews

• Intermediate knowledge of Microsoft Office 365 including Teams, Outlook, Word, Excel, and PowerPoint

• Adequate knowledge in ISO 9001 Standards

• Advanced organizational skills

Education

Certifications